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Buyer Platform Guide · Step 5 of 5
Step 5: Place Order & Build Relationship
Issue the Purchase Order, arrange LC or advance payment, monitor production, receive shipment, clear customs, and build a long-term supplier relationship.
Buyer Platform Guide — Your progress
Step 5 of 5
Issue the Purchase Order, arrange LC or advance payment, monitor production, receive shipment, clear customs, and build a long-term supplier relationship.
Full Guide
With the supplier selected and samples approved, issue the Purchase Order (PO). The PO should reference the RFQ number and include all agreed specifications.
For LC payment: your bank opens an LC in favor of the supplier (1-3 days via SWIFT). For advance: 30% advance + 70% against B/L copy is common.
Monitor production with weekly updates. For large orders, request mid-production photos or hire a third-party inspection agency. Before shipment, conduct a pre-shipment inspection (AQL sampling per ISO 2859).
After receiving goods: inspect within 7 days for transit damage. Document any discrepancies with photos. Most suppliers offer 1-2% defect allowance.
Build long-term relationships: visit Bangladesh annually, pay on time, give constructive feedback, commit to annual volume forecasts. Suppliers give better pricing and priority slots to repeat buyers.
For LC payment: your bank opens an LC in favor of the supplier (1-3 days via SWIFT). For advance: 30% advance + 70% against B/L copy is common.
Monitor production with weekly updates. For large orders, request mid-production photos or hire a third-party inspection agency. Before shipment, conduct a pre-shipment inspection (AQL sampling per ISO 2859).
After receiving goods: inspect within 7 days for transit damage. Document any discrepancies with photos. Most suppliers offer 1-2% defect allowance.
Build long-term relationships: visit Bangladesh annually, pay on time, give constructive feedback, commit to annual volume forecasts. Suppliers give better pricing and priority slots to repeat buyers.
Do-This Checklist
- Issue Purchase Order with full specifications
- Arrange LC or advance payment
- Monitor production with weekly updates
- Conduct pre-shipment inspection
- Receive goods and inspect within 7 days
- Provide constructive feedback to supplier
- Plan repeat orders with annual volume forecast
Common Pitfalls to Avoid
- PO specs differ from RFQ — disputes over scope
- No pre-shipment inspection — quality issues after arrival
- Not claiming preferential duty (GSP/EBA) — paying extra import duty
- Treating supplier as transactional — missing repeat-order benefits
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